How to Share Your Calendar with Co-workers

How to Share Your UGA Calendar with Co-workers

Outlook Web App (ugamail.uga.edu)

1. Log into your account via the a web browser
2. Select the calendar icon at the bottom
3. Under 'My Calendars' you should see Calendar. Right click on this calendar and select 'Sharing and permissions'
4. Enter the email address of the person you want to share the calender with.
5. Select the permission level required.
6. Done.

Outlook Application - Office 2019 Version (RECOMMENDED)

Update your calendar to allow others the appropriate access to your calendar. For those that need to make appointments please make them an "Author" otherwise "Reviewer" should be good enough.

1. Go to the calendar tab in Outlook
2. Click the “Calendar Permission” on the top toolbar
3. Click “Add”
4. Click 'Advanced Search' and enter the person's first and last name. Usually this is enough to locate the person.
5. Once the person has been added, change the “Permission Level” to “Author” or “Reviewer” depending on the need.
   • Reviewers can see subject and location of non-private appointments.
   • Authors can add events without having to send a request.
   • Editors can add and change non-private events.
6. Click “OK”

Outlook Application - Office 365 Version

1. Go to the calendar tab in Outlook
2. Click the “Share” button on the top toolbar
3. Click “Add”
4. Click 'Advanced Search', select “more columns”, select “Global Address list” from the dropdown on the right, and enter the person's MyID. Then, press “Go” to search.
5. Double click the person’s name in the list to add them, then click OK at the bottom. Once the person has been added, change the Permissions to whatever is desired.
6. Click “OK”