How rules help you manage email messages
A rule is an action that Microsoft Outlook takes automatically on received or sent messages that meet the conditions you specify. You can choose many conditions and actions by using the Rules Wizard.
Rules fall into one of two categories - organization or notification. Organization rules perform one or more actions on an email while a notification rule might send a message to your cell phone.Rules don't operate on messages that have been read, only on those that are unread.
Also, rules can exist in two different locations. They can be server-based rules, ugamail.uga.edu, or client-only based, your Outlook desktop application. Client-based rules can be more sophisticaed than server-based rules.
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Create a rule based on senders or recipients of a message
- Click the message for which you want to create a rule, and then on the Home tab, in the Move group, clickRules. Suggested rules appear based on the message sender and recipients.
- Do one of the following:
- Click one of the suggested rules, click a destination folder, and then click OK.
- For more rules options that are based on the sender, recipients, or subject of the message, click Create Rule.
If you chose Create Rule in step 2, the Create Rule dialog box appears. Continue with the following steps.
- Under When I get e-mail with all of the selected conditions, select the check boxes for the conditions that you want.
- Under Do the following, select the check boxes for the action that you want the rule to take when the specified conditions are met.
- Select the Move the item to folder check box.
- Click an existing folder or click New to create a folder to store the messages.
To add more conditions, actions, or exceptions to the rule, click Advanced Options, and then follow the rest of the instructions in the Rules Wizard. This is the same wizard that appears when you click Manage Rules and Alerts in the Backstage view (by clicking the File tab). See Design a custom rule for more information.
- Click OK.
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Appendix
Information taken from: Office Help